ARROW One VITAL 3.4.2 staging server
FAQs
What is the Monash University ARROW Repository?
The Monash University ARROW Repository is an open access institutional repository, providing central storage and public access to the research publications of Monash University. Research within the repository is exposed to harvesters such as Google, OAIster and the ARROW Discovery Service.
What is a repository?
A repository is a network accessible server that processes OAI-PMH requests. A repository is managed by a data provider to expose metadata to harvesters.
Source: http://www.openarchives.org/OAI/openarchivesprotocol.html#Repository
What are the benefits of open access to both researchers and users?
Open access:
- enhances the public value of research
- increases the exposure of research
- provides for the long-term preservation of research
- provides permanent links to research
- increases the potential for sharing research
- leads to increased information discovery via harvesters
What is OAI-PMH?
This is the acronym for Open Archives Initiative Protocol for Metadata Harvesting and is a mechanism for repository interoperability. A repository exposes their metadata via OAI-PMH. A harvester, or service provider, then makes OAI-PMH service requests to harvest that metadata. If a repository is OAI-compliant, it makes it easier for service providers to discover repositories from which metadata can be harvested.
Source: http://www.openarchives.org/pmh/
What is a harvester/search provider?
A harvester is a client application that issues OAI-PMH requests. A harvester is operated by a search service provider as a means of collecting metadata from repositories.
Source: http://www.openarchives.org/OAI/openarchivesprotocol.html#harvester
Service providers currently harvesting metadata from the Monash University ARROW Repository are:
Australasian Digital Thesis Program - digital versions of theses produced by the postgraduate research students at Australian universities
Australian Research Online - searches the contents of Australian university research repositories
Google, including:
Google Scholar – indexes scholarly literature across many disciplines and sources
Nereus – integrated access to economics research
OAIster – a union catalog of digital resources
PictureAustralia – images of Australiana
Tardis - Australian repositories for diffraction images
eTheses Frequently asked questions
Submitting your eThesis into the Monash University ARROW Repository
How do I submit my eThesis into the Monash University ARROW Repository?
The eThesis deposit form is located on the Monash Research Graduate School web site at URL:
http://mrgs.monash.edu.au/research/examination/ethesis.html. There is a guide to converting your thesis to PDF format and a guide to depositing your eThesis.
Is it mandatory for me to submit my thesis?
All Monash doctoral candidates enrolling from 1st July 2005 are required to submit an eThesis at the conclusion of their examination. All other candidates may elect to submit voluntarily. Contact etheses@lib.monash.edu.au if you wish to voluntarily submit your thesis.
Are there any exemptions to submitting an eThesis?
Monash candidates enrolled in the PhD (Visual Arts), PhD (Creative Writing), PhD (Music Composition), PhD under a cotutelle arrangement, Staff PhD, MD (unsupervised), professional doctorates, MPhil and research masters degrees are exempt from submitting an eThesis. These exemptions are discipline based and candidates may elect to submit voluntarily.
When do I submit my eThesis into the Monash University ARROW Repository?
We require the eThesis after the examination, once your examiners' reports have been received and you have made any changes to the thesis. You are required to lodge an eThesis along with any amended thesis copies.
Does my eThesis have to incorporate changes made after examination?
Your eThesis must include any recommended changes after examination and examiners’ reports have been received.
What types of theses are accepted for submission into the Monash University ARROW Repository?
Currently, PhDs theses are accepted.
May I submit an incomplete thesis?
No. The final version as passed under examination is to be submitted.
May I submit a thesis by publication?
For a thesis published in print, you will have to seek permission from the publisher to republish it in the Monash University ARROW Repository, unless permission was already granted within your original agreement with the publisher.
For a thesis published online, the Monash University ARROW Repository will link to the published elements and publish only the unpublished parts.
Can I submit a thesis that was ratified at another university?
No. The eThesis service is for Monash University ratified theses. Contact your home institution for details on how to include your thesis in the Australasian Digital Theses Program.
If I begin my research at another institution and transfer to Monash University to complete my PhD, am I required to submit an eThesis?
If you begin your research before 2005, at another institution, you are not required to submit an eThesis, but you are encouraged to submit voluntarily.
What benefits are there to submitting my eThesis?
By submitting your eThesis into the Monash University ARROW Repository, you have the benefit of long-term preservation of your research. Open access means your research can be easily shared and will be exposed to search services such as Google. Open access to research publications also maximises benefits to your research area. Your publishing record will expand and there is increased opportunity to be cited in the research of others.
What are the benefits for Monash University?
When you submit your eThesis into the Monash University ARROW Repository, the professional visibility of Monash University’s individual authors and research centres is enhanced. The Repository offers efficient organisation of research publications and centralises the reporting of research output. The research publications of Monash University are preserved for long-term open access.
Access
Can I restrict access to my eThesis?
Yes, the access options you can choose are listed below. Your access option is chosen when you submit your eThesis via the online form at the MRGS eThesis submission web page. These choices should reflect what you originally chose on your Library Release / Thesis Contributor Agreement form.
Open access. This means your eThesis is published and can be viewed by anyone.
Open access and full embargo. This means that a full embargo is placed on your eThesis for 3 years after the award of your degree. Bibliographic details and abstract are published in the Monash University ARROW Repository, but the full text is not. Candidates may request a longer embargo than 3 years through the MRGS Steering Committee. Please direct these extended embargo requests to the Examinations Unit. Once the embargo period has elapsed, the full text of your eThesis is published.
Restricted access. This means that access to the eThesis is restricted to institutional document delivery requests to supply the thesis in whole or in part, under Section 51 (2) of the Australian Copyright Act 1968. Bibliographic details and abstract are published in the Monash University ARROW Repository, but the full text is not published. You can contact the Library at any time to give permission for publication.
Restricted access and full embargo. This means that a full embargo is placed on your eThesis for 3 years after the award of your degree. Bibliographic details and abstract are published in the Monash University ARROW Repository, but the full text is not. Candidates may request a longer embargo than 3 years through the MRGS Steering Committee. Please direct these extended embargo requests to the Examinations Unit. Once the embargo period has elapsed, access to the thesis is restricted to institutional document delivery requests to supply whole or part of the thesis under Section 51 (2) of the Australia Copyright Act 1968. The full text is not published. You can contact the Library at any time to give permission for publication.
Who can access my eThesis once it has been deposited?
All eTheses are held in the Monash University ARROW Repository. The Repository is open access which means that the worldwide research community will have access to bibliographical details, the abstract, and, subject to any access restrictions, the full text.
Formatting
Who will convert my thesis into an eThesis?
You are required to convert the text of your thesis into PDF format prior to submission into the Monash University ARROW Repository. Adobe Acrobat software can convert your Word file to PDF and has been installed in both the postgraduate study room at the Sir Louis Matheson Library and in the computer lab at the Monash Research Graduate School.
Read How to create a PDF document if you need help to convert your thesis.
What file formats are accepted?
A text thesis is best delivered in PDF. If a non-PDF format is necessary for the whole eThesis or certain parts of it, please contact etheses@lib.monash.edu.au to negotiate the inclusion of a non-standard format, e.g. audio/video.
What is the level of security placed on my eTheses?
The Australasian Digital Theses Program advises that security levels be set so that assistive technology can read the document and reformatting can be undertaken by the library for future preservation needs. It is recommended that students do not activate security settings when submitting their digital thesis.
Publication
How will I know when my eThesis is publicly available?
On publication, the URL of your eThesis will be forwarded to you via the email address you gave when completing the Monash University ARROW Repository online deposit form via the MRGS eThesis Submission web page.
Copyright
In this section of eTheses FAQs, the questions below take you to answers on Copyright at Monash University:
Copyright and preparing an eThesis for publication in the Monash University ARROW Repository.
How do I know whether there are any copyright issues related to my eThesis?
Will my thesis be more open to plagiarism if it is available online?
What will happen if I can't get all the permissions?
Who will own copyright in the online version of my thesis?
What if I secure publication with an external publisher?
Contacts
Monash University ARROW Repository
etheses@lib.monash.edu.au
Monash Research Graduate School
mrgsexams@adm.monash.edu.au
Monash University Copyright Adviser
University.Copyright@lib.monash.edu.au
More information
What is the Australasian Digital Theses Program?
The ADT Program is designed to improve access to, and enhance transfer of, the research information contained in theses by providing a full text version available from the desktop via the web. The program has two major components, digitisation of theses as part of the deposit process and the digitisation of a selected number of frequently requested existing theses.
Interesting statistics:
At 1 April 2009 ADT recorded 41 active Australian and New Zealand universities and the total number of digital theses in the collection was 24,987. The total number of theses in ADT is 150,636.
How do I locate other Monash University theses?
Monash University theses are in the Monash University Library Catalogue.
How do I locate databases held by Monash University Library, which contain theses?
On the Monash University Library Databases and electronic resources page, enter ‘theses’ in the Find a database search box. The search will result in a list of databases containing the search term ‘theses’.
How do I locate postgraduate eTheses from other Australian universities?
The Australasian Digital Theses Program is a distributed database of digital versions of theses produced by the postgraduate research students at Australian universities.
How do I locate theses from other Australian universities?
Check Libraries Australia via the Monash University Library Catalogue to see if a lending copy is held by any Australian library.
How do I locate theses from overseas universities?
Other repositories and indexes of theses include:
Networked Digital Library of Theses and DissertationsIndex to theses in Great Britain and Ireland [Monash Authcate required]
ProQuest dissertations & theses [Monash Authcate required]
